General Statement of Duties:

The Litigation Secretary will prepare and process legal documents and papers relating to summonses, complaints, discovery documents, motions, subpoenas, pretrial ‎agreements, appeals, etc‎.

 Duties & Responsibilities:

• E-File documents in State, Federal, and Appeals Courts
• Create and edit documents, mail merges, charts, graphs, tables, Table of Contents and Authorities, etc
• Maintain electronic and paper files
• Maintain and manage calendars - schedule appointments, meetings and travel arrangements
• Handle administrative tasks such as billing, time entry and expense reimbursements
• Mail, fax, or arrange for delivery of legal correspondence and other documents to clients, counsel, witnesses, and court officials
• Run conflict checks and open new client/matters
• Make photocopies of correspondence, documents, and other printed matter
• Scan and clean- up documents utilizing scanner equipment and software
• Assist attorneys and paralegals with all preparation and logistics during trial, including coordinating meals, travel arrangements for attorneys or witnesses as needed
• Arrange with constables and sheriffs for service of summonses, complaints, subpoenas, etc.
• Schedule court reporters for depositions
• Perform other tasks and duties as assigned

Education & Experience:

• 5-10+ years of experience supporting Litigation attorneys
• Proficiency with MS Office suite, iManage or similar DMS
• Experience entering time into Intapp, or other time-entry software
• Ability to work well under pressure and meet deadlines in a timely manner
• Ability to accurately and thoroughly document and file information
• Comprehension of complex materials involving legal and technical matters
• Excellent communication skills

Additional Information:

Supervisory Responsibility – This position has no direct supervisory responsibilities‎.

Work Environment – This position operates in a professional office environment‎.

Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to ‎‎5:00 p.m.  Evening and weekend work may be required as job duties demand‎.

Travel – Little to no travel is expected for this position‎.